Facilities Co-ordinator

AAB is hiring a Facilities Co-ordinator. Level rates it ; you can apply on AAB.

Level's read on this job

Little AI ●○○○ is how Level rates this role: aI is not part of the work.
Level lists 51 other open roles at AAB.
The role was posted within the past two weeks.

AI in this role

DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.

AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.

EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.

Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.

Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.

ESG COMMITMENT

We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

ROLE PURPOSE

Key duties & responsibilities:

Facilities Operations:

Act as the first point of contact for facilities‑related queries from colleagues across all office locations
Coordinate day‑to‑day building operations, including cleaning, maintenance, waste, security, utilities, and office services
Log, track, and manage reactive maintenance requests through to completion
Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels
Monitor facilities standards and escalate issues where required
Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met
Event co ordination, client and internal event planning and execution in conjunction with marketing and event team

Reception & Front-of-House Duties (cover):

Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome
Manage reception desk and switchboard, answering and directing calls appropriately
Coordinate visitor sign-in, badges, and compliance with security procedures
Manage meeting room bookings, room setups, and refreshments
Handle incoming and outgoing post, deliveries, and couriers
Maintain reception and meeting areas to a high presentation standard

Health, Safety & Compliance:

Support the delivery of Health & Safety requirements across the estate
Assist with conducting and maintaining risk assessments, inspections, and associated action plans
Coordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records
Support incident reporting and investigation processes

Contractor & Supplier Management:

Raise purchase orders and process invoices in line with internal procedures
Maintain accurate records of contractors, service agreements, and renewal dates
Support procurement of facilities‑related goods and services
Ensure contractors adhere to site rules, H&S requirements, and agreed scopes of work

Estates & Data Management:

Maintain accurate facilities and estates data, including floor plans, asset registers, and office information
Support the upkeep of central document repositories (e.g. SharePoint / Teams)
Assist with reporting on facilities spend, issues, and performance

Projects & Office Changes:

Provide coordination support for office moves, refurbishments, branding works, and minor projects
Assist with onboarding new locations or teams following acquisitions
Support workspace changes, desk moves, and colleague requests

Stakeholder Engagement:

Work closely with IT, HR, Finance, and external advisors to support joined‑up delivery
Deliver a positive, responsive service to colleagues, with a strong focus on communication and follow‑through

Experience & qualifications

Essential:

Previous experience in a facilities, estates, property, or operations coordination role
Strong organisational skills with the ability to manage multiple priorities
Good communication skills and a proactive, customer‑focused approach
Experience working with suppliers and contractors
Confident user of Microsoft Office (Outlook, Excel, Word, Teams)

Desirable:

Knowledge of Health & Safety and facilities compliance requirements
Experience working across multiple office locations
Familiarity with CAFM systems, SharePoint, or document management platforms
Experience in professional services or office‑based environments

Personal Attributes:

Practical and solutions‑focused
Highly organised with strong attention to detail
Confident dealing with a wide range of stakeholders
Able to work independently while supporting wider team objectives
Calm under pressure and adaptable to change

How we rate this

Facilities Co-ordinator at AAB rates 39 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.