Facilities Manager, EMEA

Proofpoint is hiring a Facilities Manager, EMEA in Cork, Ireland. Level rates it ; you can apply on Proofpoint.

Level's read on this job

Little AI ●○○○ is how Level rates this role: aI is not part of the work.
The posting mentions AI agents, facilities management and operations management among its tools and skills.
Level classes it as a senior role.
Proofpoint has 128 other open roles on Level.

AI in this role

Lead facilities operations across EMEA field offices, managing office managers, vendor services, space planning, and office budgets.

ai-agentsfacilities-managementoperations-managementvendor-managementspace-planning

About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

The Role

As Facilities Manager, EMEA, you'll lead facilities operations across Proofpoint's fast-growing EMEA region — managing field offices, office managers, and building-related services.

This role calls for strong project management skills, experience leading remote teams and vendors, and the communication skills to work effectively with employees, business leaders, executives, landlords, and local authorities.

Your day to day

Team & Operations Leadership

Manage regional office managers, employees, and contractors who keep EMEA field offices running smoothly
Oversee daily facility operations: reception, visitor/guest access, mail and shipping, and ad-hoc administrative services
Serve as the primary contact for EMEA emergency communications, including after-hours availability for facilities emergencies

Projects & Space Planning

Support field office construction, renovation, and furniture/equipment installation projects, coordinating with the Sr. Manager, EMEA & APJ
Manage capacity planning, employee moves, and cross-functional move meetings; partner with corporate space planning to keep EMEA space data accurate
Maintain all furniture, fixtures, and equipment in safe, ready-to-use condition Vendor & Budget Management Manage facilities-related procurement of supplies and services at each location
Own the refinement and management of facilities and office budgets across the region Develop and maintain repair and preventive maintenance programs in partnership with peers in other regions

Health, Safety & Events

Partner with the Safety and Security Programs Manager on Health & Safety programs, emergency response planning, and emergency action plans, ensuring compliance with corporate guidelines
Support office events in coordination with the HR Events team

Qualifications

Bachelor's degree in a related field preferred
Extensive facilities management and office services leadership experience across multiple EMEA locations
Proven experience directly supervising staff and managing service vendors/contractors Construction project management experience, with working knowledge of mechanical, electrical, and plumbing systems
Environmental, Health & Safety (EH&S) experience is a plus
Strong customer service orientation, excellent verbal and written communication skills, and solid office software proficiency
A flexible, creative, and responsive team player who can also lead

Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

Competitive compensation
Comprehensive benefits
Career success on your terms
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.

We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to accessibility@proofpoint.com.

How to Apply

Interested? Submit your application along with any supporting information- we can’t wait to hear from you!

How we rate this

Facilities Manager, EMEA at Proofpoint rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.

Key facts

Facilities Manager, EMEA is an open job at Proofpoint.
Level rates this role AI Level 1 of 4: Little AI.
The role is based in Cork, Ireland.
The job was posted on September 10, 2026.
Seniority: senior.
Applications are handled by Proofpoint. Apply on Proofpoint

Prepare for this job

Built from this posting and from similar jobs on Level.

Skills and AI tools this role asks for

AI agentsFacilities ManagementOperations ManagementVendor ManagementSpace Planning

Questions you could be asked

How do you decide when an AI agent can act on its own versus asking for approval first?
Tell me about a project where facilities management was part of your work. What did you do?
Tell me about a project where operations management was part of your work. What did you do?
Tell me about a project where vendor management was part of your work. What did you do?
Tell me about a project where space planning was part of your work. What did you do?

Adapt your resume

List these exact terms on your resume: AI agents, Facilities Management, Operations Management, Vendor Management, and Space Planning. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.

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