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MintMCPFounding Operations (EA / Office Manager)
AI in this role
Manage executive schedules and office operations for an AI-native company building agent infrastructure.
About Us
Mintive helps companies put agents to work safely. We exist to help companies do more of their work with agents, and we build the infrastructure that makes a company's own work runnable by them. That has to start from trust. Our first product is an MCP gateway that gives those agents governed access to company data and tools.
Before agents can touch Slack, GitHub, Jira, Snowflake, internal databases, or production systems, you need to know what they can reach, what they did, and why they were allowed to do it. Most people carry far more permissions than any single task needs. If an agent uses your token directly, it inherits all of them. Mintive scopes that access down to exactly what an agent needs to do its job and captures the data flows and audit logs security teams need. From there we are building the rest of the agent stack: connectors, monitoring, sandboxing, long-running agents, and memory, with the goal of becoming the system a company's work runs on.
We work in person in the San Francisco Bay Area. The structure is flat and the market moves fast, so you have a lot of latitude over what you work on and how.
We are AI-native. Everyone uses Claude and Codex every day, and we have more agents than employees. They run in Slack alongside the team and handle sales, marketing, deal ops, and engineering on the same gateway we sell to customers, and we are building an entire company operating system around them.
Since launching in February 2026, we have grown to 50+ paying customers, with strong inbound demand. Customers include Coursera, Arlo, and Braze. We are backed by Cowboy Ventures and Coatue, with angels including Frederic Kerrest (Okta), Michael Grinich (WorkOS), Andrej Karpathy, Jeff Dean, and Scott Belsky. Our founders are machine learning experts from Stanford, Berkeley, and CMU, with applied research at Google Brain and Waymo, and one co-founded Coursera.
The Job
You keep the founders' time and our offices running. You own the founders' calendars: protect their focus time, triage a constant stream of requests, resolve conflicts before they reach them, and make sure nothing gets dropped. You support our San Mateo and SF offices so no one else has to think about them: space, supplies, vendors, and visitors. You also work very cross-functionally and pitch in to help keep the wider team on schedule as needed. You are among the first ops hires who sees almost everything, so trust and discretion matter as much as speed.
We are an AI-native company. With our help, you'll build agentic workflows in our own product to streamline your work, so you're able to make better judgment calls. The role is hybrid in the Bay Area.
About You
Likely 2 to 4 yrs as an admin, coordinator, or team assistant, and you are ready to step into a full EA and office manager role.
You have high judgment and discretion. You will see calendars, sensitive conversations, and comp-adjacent information, and you treat all of it with care.
You stay calm when everything is interrupting you, and you will hold the line with an exec when the calendar says no.
You have high attention to detail, and you are organized to the point that things simply do not fall through the cracks.
You are a fast learner who is AI-native, or will get there fast, and you would rather build a workflow than repeat a task by hand.
You have a strong desire to grow, and you are excited to learn the parts of the job you have not done yet.
Nice to have:
You have built or directed AI agents or agentic workflows, not just used AI tools.
You have supported a founder or senior exec before.
You have run an office, or managed vendors and space.
You are comfortable with tools, spreadsheets, or a CRM, and have used automation to make scheduling faster.
What we offer:
Competitive compensation and meaningful equity.
The chance to build the ops function of an AI-native company from the ground up, with room to grow.
Direct access to the founders and to how the company actually runs.
Health benefits, on a team that puts family and health first.
Prefer to have your agent apply? Point it at https://www.mintmcp.com/hiring/mcp
How we rate this
Founding Operations (EA / Office Manager) at MintMCP rates 30 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Questions you could be asked
- How do you decide when an AI agent can act on its own versus asking for approval first?
- Tell me about a project where executive admin was part of your work. What did you do?
- Tell me about a project where office management was part of your work. What did you do?
- Tell me about a project where scheduling was part of your work. What did you do?
- Tell me about a project where operations was part of your work. What did you do?
Adapt your resume
- List these exact terms on your resume: AI agents, Executive Admin, Office Management, Scheduling, and Operations. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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