FlixTrainOffice Coordinator (m/f/d)
FlixTrain is hiring an Office Coordinator (m/f/d) in Warsaw, Poland. Level rates it ; you can apply on FlixTrain.
Level's read on this job
- Little AI ●○○○ is how Level rates this role: aI is not part of the work.
- Tools and skills the posting cites include Excel, Word and Outlook.
- Level classifies it as a mid-level role.
- Level lists 124 other open roles at FlixTrain.
AI in this role
Office coordinator to manage day-to-day workspace operations and employee experience across Eastern European hubs.
At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.
We are looking for an Office Coordinator - someone who doesn't just keep an office running, but who makes our workplaces operate seamlessly and creates an outstanding employee experience, wherever our people are based.
This role is ideal for someone who thrives on ownership and instinctively spots opportunities to improve how things work.
Based in Warsaw, our largest office and administrative hub, you will sit at the heart of our workplace operations. Your scope, however, extends well beyond a single location: you will also support our regional offices across Eastern Europe.
About the Role
- Ensuring smooth day-to-day operation of the office, including reception
- Managing administration processes such as document flows or contracts management
- Overseeing administrative budget, spending, and procurement activities
- Managing relationships with suppliers, vendors, and building administration
- Organizing office events and supporting employee experience initiatives
- Coordinating office supplies, inventory, equipment, maintenance, and ad-hoc repairs
- Standardizing processes across offices and driving operational improvements and best practices
About You
- Strong organizational skills and ability to independently manage multiple priorities
- A proactive mindset: you anticipate issues rather than react to them
- A positive, can-do attitude and strong interpersonal skills
- High level of professionalism and communication skills
- Fluency in Polish and very good command of English - spoken and written
- Solid MS Office skills (Excel, Word, Outlook, PowerPoint)
- Availability to work on-site most days of the week (Fabryczna 5, Warsaw)
We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!
What We Offer
- Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family.
- Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year.
- Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life.
- Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
- Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
- Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.
To view more local benefits specific to each office location, please check out this link: Locations - Flix Career
Why Join Flix?
At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.
If you’re ready to grow and lead your journey, Flix is the place for you!
How we rate this
Office Coordinator (m/f/d) at FlixTrain rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Questions you could be asked
- Tell me about a project where office management was part of your work. What did you do?
- Tell me about a project where administration was part of your work. What did you do?
- Tell me about a project where procurement was part of your work. What did you do?
- Tell me about a project where event planning was part of your work. What did you do?
- Walk me through how you've used Excel in your day-to-day work.
Adapt your resume
- List these exact terms on your resume: Office Management, Administration, Procurement, Event Planning, and Excel. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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