Office Manager

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $700M in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

In 365 days we shipped 305 releases — roughly five years of work at most companies. New models, features and workflows land every week, and each one has to be explained to millions of users in a way that makes them understand it, want to try it, and remember it.

Who we're looking for

Everyone at Higgsfield is an A-player. We're looking for teammates who bring:

• High IQ, energy, and agency.

• Extreme autonomy and ownership.

• The ability to move fast, experiment constantly, and learn even faster.

• Resilience under pressure and readiness for an always-on environment.

• A balance of data-driven judgment and creative intuition.

• The drive to raise the standard for the entire team, not just yourself.

What you will work on

Food & daily comfort

• Own everything the team eats: daily lunches, breakfasts, snacks, coffee, drinks. Choose vendors, place orders, manage delivery timing, and make sure food arrives hot and on schedule — every day, without reminders.

• Handle dietary needs and preferences, collect feedback, and rotate the menu so people actually look forward to lunch.

• Keep the kitchen and snack stock full at all times. Nobody should ever find an empty coffee machine or an empty fridge.

• Track food spend, compare vendors, and negotiate better terms as the team grows.

Office management

• Keep the office running end to end: cleaning, supplies, water, repairs, furniture, plants, lighting, temperature — all of it.

• Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors. Escalate fast, follow up until things are actually resolved.

• Set up and improve workspaces: desks, meeting rooms, quiet areas, lounge zones. Make the space something people choose to be in.

• Run the logistics of team events, all-hands, and guest visits — space, food, setup, teardown.

Systems & improvement

• Build simple systems that make all of this repeatable: inventory trackers, vendor lists, order schedules, onboarding checklists.

• Spot recurring annoyances and eliminate them permanently instead of solving them one by one.

• Keep documents, invoices, and receipts from vendors organized and handed off to finance on time.

Your must-haves

• 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates).

• Strong organizational skills and real attention to detail — you notice the empty water cooler before anyone mentions it.

• Ability to juggle many small tasks at once and react quickly when something breaks.

• Initiative to improve and systematize processes rather than firefight forever.

• Excellent communication skills for working with vendors, couriers, contractors, and internal teams.

• Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack.

• Fluent English.

Nice to haves

• Experience in startups or high-growth environments.

• Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting.

• An existing network of reliable vendors — catering, cleaning, repairs, equipment.

• Interest in growing into Project Management, Workplace Operations, or IT Operations.

The deal

• Competitive salary in USD, reviewed as you grow;

• On-site role in our Almaty office;

• Access to Higgsfield products and the AI tools we use internally;

• Breakfast, lunch and good coffee on us;

• Full-time position with high ownership.