Personal Assistant

Management Level

Job Description & Summary

We are looking for a dedicated Personal Assistant who will play a crucial role in maintaining smooth operations and effective communication in our Assurance Line of Service.

This role will give you the opportunity to provide administrative support to our management team and our employees. You will focus on providing support in areas including calendar management, debtors monitoring, events, training and travel arrangements.

Specific responsibilities include but not limited to the following:

• Providing effective administrative and secretarial support to our higher-level employees including Partners and Associate Directors;
• Calendar/Diary management;
• Minuting meetings;
• Providing support in the billing and invoicing process for client work;
• Managing the travel arrangements (including flights, accommodation etc) for our staff;
• Assisting with external training requirements, including MQA and HRDC registrations and approvals; and preparing and providing required documentation, including G3 returns;
• Coordinating event-related logistics (e.g. client workshops or trainings) and internal group social activities;
• Providing general administrative & operational support (e.g. ad-hoc document printing/formatting);
• Performing any other ad-hoc duties as assigned.
  
  Skills and Requirements:

• Minimum ‘A’ level qualification with at least 3 years of experience. Candidates who have completed a secretarial course will be preferred;
• Good working knowledge of Microsoft Office is essential;
• Able to demonstrate strong organisational skills and high levels of self-motivation;
• Strong prioritisation skills with the ability to support multiple stakeholders who might have conflicting priorities;
• Excellent influencing and communication skills;
• Ability to work proactively, and make decisions where appropriate;
• Ability to develop strong internal and external relationships;
• Demonstrate critical thinking and problem solving skills;
• Show a curious mindset to existing and emerging technologies to support new ways of working and the ability to embrace and adapt to new technology in a fast moving environment.

Travel Requirements

Available for Work Visa Sponsorship?

Job Posting End Date