NscaleProcurement Operations & ITAM Analyst
Nscale is hiring a Procurement Operations & ITAM Analyst for a remote role open to applicants in United States. It pays $100k-$160k a year and Level rates it ; you can apply on Nscale.
Level's read on this job
- On Level's scale, this role is Little AI ●○○○: aI is not part of the work.
- This is listed as a remote role.
- The posting mentions NetSuite, Okta and procurement among its tools and skills.
- Level classes it as a mid-level role.
- Nscale has 287 other open roles on Level.
AI in this role
Manage SaaS procurement operations, contract administration, and IT asset management at Nscale.
About the Role
You'll be the operational and data engine behind Nscale's SaaS procurement function, managing contract transactions and building a clear picture of what's licensed and used across a portfolio of 150+ vendors. Your work will give the team the utilization and billing data it needs to make renewal negotiations fact-based.
Reporting to the Senior Manager, SaaS Procurement, you'll combine detail-heavy contract and invoice administration with software asset analysis. You'll help build the processes and systems that keep the portfolio accurate as it grows.
Location: New York, San Francisco, or Seattle
What You'll Do
Contract and Transaction Administration
- Handle post-signature contract administration, including tracking redlines to close, keeping the contract repository accurate, and monitoring key dates.
- Create and manage purchase orders for SaaS spend in NetSuite or its successor procure-to-pay platform.
- Own invoice receipting and three-way matching, investigating and resolving discrepancies.
- Resolve billing disputes directly with vendors, including overcharges, seat-count mismatches, and proration errors.
Software Asset Management
- Build and maintain an inventory of what's licensed, deployed, and actually used.
- Reconcile license counts against SSO/Okta login data and usage telemetry to identify unused and underutilized software before renewal.
- Track true-up exposure and license compliance risks across the portfolio.
- Own the system of record for SaaS assets and help establish it where needed, moving beyond spreadsheets at this vendor scale.
- Support access reviews and evidence requests where license and access data intersect with SOX/ITGC controls.
Renewal Support
- Deliver utilization and billing-accuracy findings to the Senior Manager early enough to inform each renewal negotiation.
What We're Looking For
- 2-4 years of experience in procurement operations, IT asset management, vendor management, or a comparable operations or finance-adjacent role.
- Comfort with both transactional work, such as invoices, purchase orders, and disputes, and analytical reconciliation of usage data and license counts.
- Working knowledge of NetSuite or a comparable ERP or procure-to-pay system.
- An organized, self-directed approach, with the ability to build processes rather than only follow existing ones.
Nice to Have
- Experience with Okta or a similar SSO/identity platform. You won't need to administer it, but you will pull and reconcile its data.
- Exposure to SaaS management tools such as Zylo, Torii, Flexera, or similar platforms.
- Experience in a high-growth or pre-IPO environment where processes are still being built.
What we can offer you
At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.
Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months. 🚀
Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed. ✨
Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support.
Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.
The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.
Salary Range$100,000—$160,000 USDFor information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.
Nscale does not accept unsolicited candidate submissions from recruitment agencies.
How we rate this
Procurement Operations & ITAM Analyst at Nscale rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Questions you could be asked
- Tell me about a project where procurement was part of your work. What did you do?
- Tell me about a project where it asset management was part of your work. What did you do?
- Tell me about a project where vendor management was part of your work. What did you do?
- Tell me about a project where contract administration was part of your work. What did you do?
- Walk me through how you've used NetSuite in your day-to-day work.
Adapt your resume
- List these exact terms on your resume: Procurement, It Asset Management, Vendor Management, Contract Administration, and NetSuite. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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