Receiving Clerk

Receiving Clerk
(21711)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Sparkling in warm Indian Ocean, on a private peninsula wrapped in ribbons of sand, One&Only Le Saint Géran is a vibrant tropical playground where the marvels of Mauritius are revealed in ultimate style. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

The Receiving Clerk is responsible for receiving, inspecting, verifying, and documenting all goods delivered to the resort. The role ensures that products received match approved purchase orders, meet quality standards, and are accurately recorded in the inventory system. The Receiving Clerk works closely with Procurement, Stores, Finance, and operational departments to maintain inventory accuracy and support uninterrupted hotel operations.

Key Responsibilities

Receiving Operations

• Receive all deliveries in accordance with company policies and procedures.

• Verify quantities, quality, specifications, and pricing against purchase orders and delivery notes.

• Inspect deliveries for damages, shortages, incorrect items, and expiry dates.

• Ensure all products received meet established quality standards.

• Report discrepancies, damaged goods, and shortages to the Receiving Supervisor or Manager.

• Coordinate with suppliers to resolve receiving issues promptly.

• Ensure all goods are properly labeled and transferred to the correct storage areas.

Documentation and System Control

• Prepare and process Goods Received Notes (GRNs).

• Ensure accurate recording of all receiving transactions in the inventory system.

• Match supplier invoices with purchase orders and delivery documentation.

• Maintain complete and accurate receiving records.

• File delivery notes, invoices, and supporting documents for audit purposes.

Inventory Control

• Coordinate with the Stores Department to ensure proper storage of received items.

• Assist with inventory counts and stock reconciliations.

• Monitor expiry dates and product conditions.

• Report inventory discrepancies and unusual variances.

• Support stock control procedures to minimize losses and wastage.

Quality, Health & Safety Compliance

• Ensure compliance with HACCP, food safety, hygiene, and company standards.

• Follow all receiving and internal control procedures.

• Maintain cleanliness and organization within receiving areas.

• Comply with occupational health and safety requirements.

• Support internal and external audits when required.

Cross-Functional Collaboration

• Work closely with Procurement, Stores, Finance, Kitchen, Food & Beverage, Housekeeping, Engineering, and other operational departments.

• Communicate delivery issues, shortages, and delays in a timely manner.

• Assist departments in obtaining accurate information on received goods.

Reporting

• Prepare discrepancy and receiving reports as required.

• Report delivery issues and supplier non-conformance.

• Provide accurate receiving information and documentation to management.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.