Senior Administrative Assistant

About this role:

Wells Fargo is seeking an experienced Senior Administrative Assistant to join our Dubai office and provide high-quality, proactive support to senior leaders within Global Payments and Liquidity across the region, including Dubai, London, Germany and Singapore.

This is a highly visible role requiring excellent organisational and stakeholder management skills, sound judgement and the ability to anticipate priorities in a fast-paced, international environment. You will work closely with senior leaders and colleagues across multiple locations, ensuring day-to-day activities are coordinated effectively and providing trusted support across a broad range of administrative and business needs.

The role offers an opportunity to join a collaborative global organisation where you will build relationships across geographies, gain exposure to senior stakeholders and play an important part in supporting the effectiveness of the wider team.

In this role, you will:

• Manage complex diaries, schedules and meetings for senior leaders across multiple locations and time zones.
• Coordinate domestic and international travel arrangements using Concur, in line with corporate travel policies.
• Prepare and submit monthly expenses accurately and in accordance with relevant policies and procedures.
• Provide administrative and coordination support for key projects, leadership meetings and business activities.
• Prepare, manage and distribute reports, presentations, meeting materials and other documentation as required.
• Coordinate visits and provide support for meetings, including logistics, preparation and execution.
• Partner with internal support teams to coordinate technology, facilities and other operational requirements.
• Support the onboarding and set-up of new team members.
• Assist with the planning and coordination of selected office, business and charity events.
• Represent the office professionally when engaging with internal and external stakeholders.
• Handle confidential and sensitive information with the highest levels of discretion and professionalism.
• Use sound judgement and initiative to resolve day-to-day issues and queries efficiently.
• Reception desk coverage if and when required.

Required Qualifications:

• Proven experience providing high-quality administrative support to senior executives within a complex organisation.
• Experience working within financial services.
• Strong stakeholder management skills, with the ability to build effective relationships across functions, geographies and levels of seniority.
• Excellent verbal and written communication skills, with the judgement to assess priorities and identify practical solutions.
• Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Ability to remain effective when priorities change and to respond flexibly to business requirements at short notice.
• Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel and Word, together with collaboration tools such as Microsoft Teams and Zoom.
• Experience working within a complex, multinational environment.
• Proactive, resilient and hands-on approach, with a strong focus on delivering high-quality support.
• Excellent attention to detail and a commitment to accuracy.

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

c. Please be prepared to provide accurate information and supporting documentation in connection with any lawful employment and education verification conducted by Wells Fargo.