Senior HR Associate

Job Description:

Job Objectives:

To provide advanced support to the HR Manager across multiple HR functional areas including payroll, HR analytics, HR operations, employee relations, and continuous process improvement.

The role plays a key part in driving operational excellence, ensuring data accuracy, improving HR processes, and supporting strategic HR initiatives.

The position also serves as a key liaison between HR, employees, internal stakeholders, and external vendors to support the organization’s business goals and foster a positive employee experience.

Job Responsibilities:

Recruitment & On-boarding

• Take lead in overseeing the implementation of the full recruitment lifecycle, including sourcing, screening, and interviewing candidates (Only 2nd Interview for Job Bands below 6B).
• Coordinate and facilitate new employee onboarding to ensure a smooth transition and a positive on boarding experience that is a key driver of early engagement and productivity.

Performance Management

• Assist with the company's performance appraisal process, ensuring a smooth and fair cycle.

Internal Communications / Employee Engagement

• Serve as a point of contact for employee inquiries in a timely manner.
• Take lead when it comes to communication and implementation of HR policies and procedures to ensure compliance and alignment in the way HR operates.
• Plan and Implement engagement strategies that align with business culture and drive employee experience.

Mobility Management

• Forecast, plan ahead and manage all aspects of Employment Pass applications (Including Dependent Passes) and other work visa processes.
• Responsible for ensuring work permit applications including renewal is in full compliance with local immigration laws, and working on tight deadlines to meet business needs.

Off Boarding / Employee Exit

• Conduct exit interviews (Below Job Band 6B only) and analyze feedback to identify trends.
• Partner with HR Manager to propose, develop and implement Strategic Employee Retention plans to keep a healthy turnover rate.

HR Systems

• Maintain and update employee data in BIPO with a high degree of accuracy.
• Generate regular and ad-hoc reports to support strategic decision-making.

Training & Development

• Manage the company's annual training plan in alignment with business objectives and employee development needs, based on the annual One Airbus Training Plan.
• Track and evaluate the effectiveness of training programs through feedback and data analysis.
• Maintain accurate training records and employee development logs.
• Responsible for preparing the Training Bond, ensuring it’s completely signed before Training commences and submitting it for Stamping.

HRDC Claims Management

• Ensure the company's compliance with HRDC regulations and requirements.
• Manage the HRDC claims process (excluding applying for training grants via eTRiS system) Preparing and submitting all necessary documentation, such as invoices, attendance sheets, and training schedules
• Tracking and following up on the status of claims to ensure timely reimbursement.
• Maintain a comprehensive record of all HRDC-related activities and correspondence.

Talent Management & Development:

• Support the administration of talent management initiatives, succession planning, and career pathing.
• Collaborate with managers to create individual development plans.
• Help maintain and update job descriptions

Other HR Task

• Work closely with the HR Manager to strategically plan and execute projects, such as organizational development, workforce planning, and change management initiatives.
• Act as the primary point of contact for all HR-related matters in the HR Manager's absence, demonstrating the ability to make sound decisions and handle urgent issues with minimal supervision.
• Other duties reasonably determined from time to time by the Company.

Job Requirements:

• Bachelor’s Degree or Diploma in Human Resources, Business Administration or a related field
• Minimum 5+ years of progressive experience as a HR Generalist
• Proficient in Google Suites & HR systems
• Strong knowledge of Malaysia labour laws, HRDC and HR best practices
• Proven experience in recruitment, training, employee engagement
• Ability to manage multiple priorities and deliver within tight timeline
• Proven experience with Employment Pass and other immigration processes
• Excellent interpersonal and communication skills, both written and verbal
• Proven ability to handle confidential information with discretion
• Demonstrated ability to work independently and as part of a team.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.