Sr. Executive Assistant

GAQ327R186

We’re seeking a highly experienced Senior Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone with extensive experience supporting senior leaders in fast-paced, high-growth environments, particularly within global software or technology organizations. As a trusted partner to the COO, you will play a pivotal role in operationalizing strategic initiatives, managing complex scheduling needs, and driving cross-functional collaboration across departments such as Sales, Marketing, Engineering, People, and Product. You will also oversee the planning and execution of strategic events and community-building initiatives for the team.

In addition to these responsibilities, this role requires expertise in managing global travel logistics and customer engagement planning to maximize the COO’s impact during business trips.

The Impact You Will Have:

• Ensure the COO is fully prepared for all meetings with an accurate, forward-looking calendar.
• Navigate shifting priorities and high-pressure environments with unyielding grit, maintaining a "calm in the storm" presence.
• Deploy a deep functional comfort with AI tools to synthesize data, automate routine administration, and accelerate decision-making cycles.
• Proactively manage and prioritize the COO’s schedule to optimize productivity.
• Coordinate with internal and external stakeholders to ensure timely responses and seamless communication.
• Enhance the COO’s efficiency by streamlining workflows, enabling a more productive team and company.
• Execute strategic initiatives with precision, delivering measurable outcomes.
• Curate customer engagement plans for business travel to ensure maximum impact.

Responsibilities:

Calendar Management

• Organize all meetings, including team meetings, customer engagements, and internal business partner discussions across international time zones.
• Build and maintain records of all meeting requests while adhering to strict SLAs for responses.
• Ensure every meeting is high-intent, featuring detailed agendas and AI-generated pre-reads and summaries.

Global Travel Planning

• Manage complex global travel arrangements for the COO, who travels at least one week per month (domestic and/or international).
• Use AI tools to research travel efficiencies, automate expense management, and perform sentiment analysis on account data prior to customer meetings.
• Partner with account teams to identify high-value customer meetings, reviewing account data and spend to ensure travel yields maximum ROI.
• Handle end-to-end travel logistics while maintaining attention to detail in itineraries.

Cross-Functional Collaboration

• Serve as a high-grit liaison between the COO and senior leadership, driving accountability on long-term projects despite shifting sands.
• Track dozens of concurrent workstreams across Engineering and Go-To-Market functions, ensuring no "broken threads" in communication.

Event Management

• Plan offsite meetings, events, and programs in support of the COO and their team.

Administrative Support

• Provide coverage for other executive staff members during absences (e.g., PTO or maternity leave).
• Assist in preparing expense reports promptly.

Competencies:

Experience: Minimum of 10+ years of executive administrative and/or program management experience supporting C-Suite level executives in global software or technology organizations.

• Proven expertise in managing global travel logistics for executives.
• Experience working with VPs/SVPs overseeing large teams (2,000+ employees) in technical roles such as engineering or customer-facing functions.
• Familiarity with high-growth environments and hyper-scaling companies.

Skills:

• Exceptional organizational skills with a high level of attention to detail.
• Proficiency in Google Calendar and Gmail suite for calendaring, organization, and presentation creation, editing needs
• Proficiency with the use of AI to help with travel planning and other administrative tasks.
• Strong relationship management skills; ability to build networks across departments.
• Excellent oral and written communication skills tailored for senior leaders and external partners.
• Ability to synthesize business/customer data into actionable insights for strategic planning.
• Ability to prioritize and thrive in a high-paced environment.

Attributes:

• Ability to work under pressure with shifting priorities while maintaining professionalism.
• Proactive problem-solving capabilities with a focus on delivering results.
• Possess the mental toughness to thrive in environments where the roadmap changes weekly. You are energized, not drained, by speed and ambiguity.
• You don't wait for instructions; you anticipate needs three steps ahead and execute with minimal supervision.

Pay Range Transparency

Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles.  Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.

About Databricks

Databricks is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog. To learn more, follow Databricks on LinkedIn, X, YouTube, and Instagram.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.