Technical Team Assistant

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Job Description:

Key responsibilities – high level:

• Administrative / logistics support to ETSA GM / ETSA Planning Lead
• Provide support in various business administrative and logistics related tasks.
• Shell staff Onboarding support
• Maintain correspondence register and memo’s between KOC and Shell (including filing)
• Welcome guests, arrange logistics, refreshments for workshops, meetings etc.
• Provide support on ‘special projects’ as required and in consultation with GM / Team Leads.
• Support hotels or venue bookings of meetings / workshops / conferences (incl. external) & provide associated coordination tasks including catering (if required).
• Process NKJG Tax return invoices

• Arranging Gate passes for Shell staff and visitors to Ahmadi and North Field
• Coordinate with ETSA staff, Shell logistics coordinator, KOC secretaries and Security officials to ensure timely arrangement of all passes for staff and visitors.
• Ensure timely renewal of all passes for staff.
• Maintain security pass register and timely processing of passes to avoid impacting the business.

• Provide office support services to overall ETSA team
• Ensure availability of sufficient consumables for the office including daily fruit. Order as required.
• Provide printing / binding support for key documentation prepared under the ETSA
• Support the purchase of office furniture and accessories
• Office relocation assistance
• Coordinate office maintenance related items with KOC office focal points
• Keep printing / coffee and storage room in an organized and safe state
• Provide support in copying / scanning documents, as required
• Execute office allocation for visitors
• Coordinate the provision of IT hardware (beamers, etc.) and video conferencing with IT support team.
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Execute HSE tasks

• Provide safety briefings for all new visitors to the KOC offices
• Take on role as first aider (voluntary)

General

• Kuwaiti national.
• Manage priorities and expectations with stakeholders at different levels within Shell and KOC
• Help remove administrative blockers by building relationships and finding creative solutions.
• Prepare and Maintain overall yearly roadmap of important events / workshops / critical tasks.
• Form a close team with the two Technical Admin colleagues and Admin colleagues in main office – support and provide cover for each other as/when required.
• Closely liaise with KOC colleagues – in support of each other’s tasks.
• Contribute to a positive image for Shell and a positive ‘Can do’ attitude.
• Ability to learn new processes and find ways to automate repetitive tasks, eliminating waste.

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