HR & Office Manager

Alice & Bob is hiring an HR & Office Manager in Boston, United States. It pays $110k-$160k a year and Level rates it ; you can apply on Alice & Bob.

Level's read on this job

On Level's scale, this HR role is Little AI ●○○○: aI is not part of the work.
Level classifies it as a senior role.
Level lists 45 other open roles at Alice & Bob.

AI in this role

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems. The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit 🐈‍⬛. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously! We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!

About the Role

Our US team is growing fast, working alongside national labs, HPC centers, and government agencies to bring quantum computing into the real world — and we're looking for our first dedicated Office Manager to build the operational backbone of our US presence. This is a role with real ownership from day one: you'll take the lead on HR, finance, and admin operations for our US employees, giving them a fast, reliable, local point of contact while working closely with our France-based teams.

What you'll do

Own day-to-day HR operations for the US team: employee questions, onboarding/offboarding, records, and being the first point of contact for HR matters
Manage US payroll and benefits administration (via Gusto and external partners), including annual benefits renewal and open enrollment
Prepare, issue, and maintain offer letters, contracts, and amendments, ensuring compliance with state-specific employment requirements
Own financial administration for the US subsidiary: budget tracking and reporting, expense management, corporate card programs, and vendor/invoice follow-up
Act as the main liaison with external HR, payroll, and legal/immigration partners to keep the US entity compliant
Support visa and immigration processes (H-1B, O-1, green card sponsorship) alongside immigration counsel
Help organize US team events, offsites, and other team-building moments
Continuously improve HR, finance, and admin processes as the US team grows

What we're looking for

8+ years of experience in HR, finance, and/or office/administrative management, ideally including time in a startup or fast-scaling company
Hands-on experience running US payroll and benefits administration (Gusto or similar)
Solid working knowledge of US employment law across multiple states (wage & hour rules, exempt/non-exempt classification, leave/PTO policies)
Experience drafting and managing offer letters, employment contracts, and employee records
Experience with financial administration basics: budget tracking, expense tools, corporate card programs
Based in the US and authorized to work there
Excellent written and verbal English communication skills
Experience supporting a company through a high-growth phase

Bonus:

Comfort working autonomously in a distributed, remote-first team with an HQ abroad
Experience supporting US immigration/visa processes
Prior experience in a deep-tech, hardware, or scientific startup

Benefits: - Our success is your success : own it with our BSPCE plan - Turn your ideas into patents – and (competitive) patent bonuses - Healthcare: (Health, vision, dental insurance) - 401k - Retirement plan - Training budget for each employee - Parental leave & parental plan - PTO: 20 days + 11 federal days - Unlimited unpaid jury duty + time to protest or vote Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec. You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer! We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.

How we rate this

HR & Office Manager at Alice & Bob rates 34 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.