Payroll Supervisor

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Job Description:

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

Position Summary

The position will be part of the Bogotá Capability Center organization. The Supervisor (or Payroll Lead) role should have strong HR or Finance operation experience focused on timeliness, accuracy, and compliance of Payroll and/or Time Management operations. The Sr. Supervisor - PBS - leads payroll solution delivery and automation initiatives, including wage recovery, workers’ compensation, fleet payroll, and mass uploads. You’ll drive continuous improvement, manage cross-functional projects with payroll dependencies, and provide subject-matter expertise on payroll calculations with third-party providers. You’ll also own audits and drive digital capabilities to optimize efficiency and accuracy. This role will also be responsible for review, validation and analysis of results and reports. You will also facilitate and have tactical responsibilities in the areas of Incident and Change management, Continuous Improvement initiatives, digital capabilities project deliverables and system upgrades. You will follow J&J Global Services tools, procedures, and guidelines in discharge of your day-to-day duties. Strong collaboration, adaptability and time-management are critical for this role.

Key Responsibilities:

• Ensure payroll-related data from Company internal applications interfaces into the payroll system before payroll deadline.
• Manage process of accounting, payments, Time & Attendance, Long Term incentives, as part of Payroll.
• Perform stakeholder management, promote and sustain strong partnerships. Interact with the different areas of business to identify needs and turn into solutions. Being a key partner and advisor.
• Leading process reviews, continuously looking – and turning into actions - improvements opportunities to leverage overall efficiency, effectiveness and employee experience.
• Serve as a Payroll lead for the different phases of the project like testing, data management, process documentation etc.
• Provide expertise on payroll calculation process with third-party payroll provider.
• Manage cross-areas and cross-countries payroll to have an effective operational model in compliance with company policies as well as statutory and legal requirements.
• Ability to perform reporting and remittances such as month end, quarter end and year end payroll returns.
• Ability to perform reporting and reconciliation.
• Executes, in accordance with globally established standards, processes for SOX compliance, internal controls, and required regulatory/statutory requirements (including payroll record data maintenance).
• Maintains a high degree of confidentiality, data protection assurance, conformity with J&J policies, procedures, external regulations, and agencies.
• Review payroll process and administration documentation.
• Identifies and raises continuous improvement and automation opportunities.
• Supports cross-functional projects with payroll dependency.
• Serve as the owner for audits (both internal and external).
• Coach and mentor payroll staff level resources in the cluster.
• Supports and resolves payroll related inquiries.

Key Responsibilities: PBS

• Lead wage recovery initiatives and management of workers’ compensation-related payroll activities.
• Manage mass uploads and bulk payroll data processes; ensure accuracy and efficiency.
• Identify and lead automation and digital capability projects to streamline payroll processes.
• Provide subject-matter expertise on payroll calculation processes with third-party providers.
• Coordinate cross-functional and cross-country payroll activities; ensure compliance with company policies and statutory requirements.
• Own internal and external audit processes; maintain documentation and respond to findings on wage inquiries and investigations both external and internal.

Qualifications

• A bachelor’s degree or equivalent is required.
• A minimum of 6 years of prior experience in Payroll or HR is required. (Americas Region)
• A minimum of 3 years in a supervisory role is required.
• Strong Knowledge of payroll US processing (processes, regulations, vendor landscape, etc.).
• Strong English language verbal and written communication skills is required.
• Payroll certification is preferred (e.g. CPP, FPC)
• SAP, Workday, Kronos, mass upload tools, workflow/automation platforms.
• Research and problem-solving skills required.
• Ability to think strategically, make recommendations to leadership, and in some cases, serve as the decision-maker for payroll administration topics
• Cultural awareness and an ability to work with a multitude of people across multiple markets assigned.
• Prior experience with payroll processes as well as month end, quarter end or year-end payroll returns or remittances, procedures, controls, regulations, and compliance is required.
• Knowledge and/or experience with the Leading Third-Party Payroll Providers (ADP, NGA, SDWorx, etc.
• Prior experience in a multi-national company, and/or experience in Finance/HR Shared Services preferred.
• Prior experience in e-Time, Kronos, Salesforce Service Cloud, SAP, Workday is preferred.
• Knowledge and/or experience with Knowledge Management artifacts such as Desktop Procedures (DTPs) and proficiency with Compliance requirements (SOX and Business Controls) is required.

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