PMO Specialist

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Job Description:

Innovative Medicines is seeking a PMO Specialist to join the team at Cork Bio.

Reporting to the Site PMO Lead, the PMO Specialist will play a key role in delivering the site-wide Project Intake and PMO processes. This includes upholding project governance, tracking critical milestones, and enabling clear, timely communication between project requestors and the site Portfolio team. The role will also drive consistent governance frameworks and monitor performance across the project portfolio, ensuring projects are aligned with strategic priorities, follow standard methodologies, and are delivered on schedule and within budget.

Key Responsibilities:

• Develop, maintain, and embed standardized project management frameworks, templates, and best practices across the site.
• Support the annual strategic planning cycle, including Long Range Financial Planning, Business Planning, the June Update, and the November Update, ensuring the project portfolio stays aligned with organizational goals and objectives.
• Support PMO processes by maintaining reports and metrics for key projects, proactively identifying risks and opportunities, and developing mitigation plans where needed to enable successful project delivery.
• Coordinate and report on capital and expense targets, forecasts, and actuals, and support capital review and approval meetings by ensuring accurate financial data and analysis are readily available.
• Act as subject matter expert for portfolio management systems and tools, including CORA, Planisware, and Power BI portfolio dashboards, ensuring they are used effectively for portfolio planning and performance tracking.
• Coordinate and lead a regular cadence of business and project reviews aligned with organizational priorities, key challenges, and the annual planning calendar.
• Drive the continued maturity of portfolio and project management processes, identifying and implementing improvements to systems, tools, and ways of working that enhance portfolio performance and efficiency.
• Lead the preparation of updates, communications, presentations, analyses, and reports that give decision-makers clear, actionable information and insights.

Qualifications:

Education:

• A Bachelor's degree (minimum) in Business Administration, Project Management, or a related field (a degree in Finance or Engineering is preferred)

Experience and Skills:

Required:

• At least 3 years of relevant business experience
• Proven ability to collaborate effectively within a cross-functional organization
• Proficient in digital project management and collaboration tools
• Ability to work independently, take ownership of results, and challenge the status quo
• Personable and reliable, with excellent communication skills and strong attention to detail
• Strong prioritization and workload management skills, with the ability to adapt to shifting priorities and meet critical deadlines in line with business needs
• Strong analytical and problem-solving skills, with the ability to define problems, gather data, establish facts, and draw sound conclusions

Preferred:

• Experience in a PMO, project controls, or portfolio management role, ideally within a pharmaceutical, biotech, or regulated manufacturing environment
• Hands-on experience with project and portfolio management systems and tools (e.g., CORA, Planisware, Power BI)
• Background in Finance, with experience in capital and expense budgeting, forecasting, and reporting
• Familiarity with annual strategic and financial planning cycles (e.g., Long Range Financial Planning, Business Planning) and capital review and approval processes
• Experience developing governance frameworks, standardized processes, or continuous improvement initiatives
• Strong stakeholder management skills, including relationship building and conflict resolution, with a customer-centric mindset
• Project Management certification (e.g., PMP)

Other:

• Proficiency in English is required

Required Skills:

Preferred Skills:

The anticipated base pay range for this position is:

Benefits:

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.