Remote Senior HVAC Office Manager

WorkHero is hiring a Remote Senior HVAC Office Manager for a remote role open to applicants in United States. It pays $70k-$90k a year and Level rates it ; you can apply on WorkHero.

Level's read on this job

Uses AI ●●○○ is how Level rates this role: an ordinary role that requires AI tools.
The posting lists this role as remote.
Tools and skills the posting cites include Quickbooks, Jobber and Servicetitan.
Level classifies it as a senior role.
Level lists 3 other open roles at WorkHero.

AI in this role

Manage administrative operations for HVAC contractors using industry tools and AI-powered workflow automation solutions.

QuickbooksJobberServicetitan

office-managementhvac-operationscustomer-servicescheduling

About WorkHero: WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero provides expert office support to small HVAC business owners, combining industry expertise with cutting-edge AI tools. We assign each customer a dedicated office manager with deep HVAC experience to handle administrative and operational tasks such as billing, payroll, permitting, and procurement. Our services save customers up to 16 hours a week, enabling them to focus on growing their business.

Quick highlights of our progress so far:

$5m Seed Round Raised
$1M ARR milestone hit
40+ Happy contractors and growing
Join an elite group of HVAC office managers from across the country

The Role: We're looking for an experienced HVAC office manager to join our team as a Remote Office Manager. In this role, you'll be the backbone of our service, using your expertise and our AI-powered tools to support multiple small HVAC contractors simultaneously. You'll provide the human touch that makes our service invaluable, while leveraging technology to multiply your impact. We believe that the best office managers know the industry inside and out. They do more than just handle tasks for an owner, they bring the capacity and experience to help an owner accomplish their goals - whether that’s growth, profitability, or getting their free time back.

What You'll Do:

Manage administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service
Use our AI-powered tools to optimize workflows and support business growth
Share your HVAC industry knowledge with our product team to improve our AI solutions
Help contractors implement tools and processes to enhance efficiency
Tailor your approach to meet the unique needs of each contractor

You're a Great Fit If:

You have experience in HVAC office management, especially with small businesses
You understand HVAC business operations and industry challenges
You're skilled with tools like QuickBooks, Jobber, HouseCall Pro, ServiceTitan
You’re highly organized and can manage multiple priorities effectively
You communicate clearly and can build strong relationships, even remotely
You're comfortable with technology and excited about integrating AI into your workflow
You can work independently and thrive in a dynamic, evolving environment

Nice-to-Haves:

Experience supporting multiple businesses simultaneously
A knack for process improvement and optimizing workflows
Familiarity with or enthusiasm for learning about AI tools

Why Join Us:

Help multiple amazing small business owners
Work with other rockstar office managers
Competitive salary, health benefits, and equity in a growing startup
Work remotely and enjoy a flexible schedule
Be at the forefront of innovation in the HVAC industry
Grow your skills and career in a dynamic tech startup

The WorkHero Difference: At WorkHero, you're more than an office manager - you're a key partner in driving success for multiple HVAC businesses. You'll use your skills and our AI to help contractors focus on what they do best. It's a chance to multiply your impact and be part of shaping the future of HVAC office management.

We are committed to creating a diverse and inclusive work environment. We welcome applicants from all backgrounds and experiences.

How we rate this

Remote Senior HVAC Office Manager at WorkHero rates 45 out of 100 for how much of the daily work is AI. That makes it Uses AI (AI Level 2 of 4). The level is about AI in the job, not seniority.

Classification

Uses AI. An ordinary role that requires AI tools.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.

Key facts

Remote Senior HVAC Office Manager is an open job at WorkHero.
Level rates this role AI Level 2 of 4: Uses AI.
The listed salary is $70k-$90k a year.
The role is based in USA (Remote) and is marked remote.
The job was posted on April 17, 2026.
Seniority: senior.
Applications are handled by WorkHero. Apply on WorkHero

Prepare for this job

Built from this posting and from similar jobs on Level.

Skills and AI tools this role asks for

Office ManagementHvac OperationsCustomer ServiceSchedulingQuickbooksJobberServicetitan

Questions you could be asked

Tell me about a project where office management was part of your work. What did you do?
Tell me about a project where hvac operations was part of your work. What did you do?
Tell me about a project where customer service was part of your work. What did you do?
Tell me about a project where scheduling was part of your work. What did you do?
Walk me through how you've used Quickbooks in your day-to-day work.

Adapt your resume

List these exact terms on your resume: Office Management, Hvac Operations, Customer Service, Scheduling, and Quickbooks. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
Put the AI tool in a bullet point about what you did, not just in a skills list. This role treats it as a required part of the job.

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