Senior Purchase Executive

Role summary:

The Direct Material Purchaser is responsible for procuring raw materials, components, and supplies essential for the manufacturing process. This role involves negotiating with suppliers, managing inventory levels, and ensuring the timely delivery of high-quality materials to support production schedules and meet business objectives.

Key responsibilities and activities include, but is not limited to:  

• Identify and evaluate potential suppliers for raw materials, components, and supplies.
• Negotiate contracts, terms, and pricing with suppliers to achieve cost savings and favourable terms.
• Establish and maintain strong relationships with key suppliers to ensure reliable supply and resolve any issues that may arise.
• Prepare and process purchase orders for direct materials based on production requirements and inventory levels.
• Monitor order status and ensure timely delivery of materials to meet production schedules.
• Address and resolve any discrepancies or issues with orders, including delays, shortages, and quality concerns.
• Maintain optimal inventory levels to support production needs while minimizing excess and obsolete inventory.
• Collaborate with production and inventory control teams to forecast material requirements accurately.
• Conduct regular inventory audits and reconcile discrepancies.
• Monitor and analyse market trends, pricing, and availability of direct materials.
• Implement cost-saving initiatives and strategies to optimize procurement spend.
• Track and report on key procurement metrics, including cost savings, supplier performance, and inventory levels.
•  Ensure all purchased materials meet required specifications and quality standards.
• Collaborate with the quality control team to address any quality issues with suppliers.
• Conduct supplier audits and assessments to ensure compliance with company standards and regulatory requirements.
• Maintain accurate records of purchase orders, contracts, and supplier agreements.
• Ensure compliance with company policies, procedures, and regulatory requirements related to procurement activities.
• Prepare and present reports on procurement activities, supplier performance, and cost-saving initiatives.
• Monthly Savings reporting .
• Knowledge on ISO and Purchase MIS for inventory mapping and PR to PO tracing reports.

Communication & Working Relationships 

Reporting Lines : Purchase Manager

Team Members :

Senior Executive – Purchase

Asst. Manager – Purchase

Junior Purchase Executive  

Cross Function Communication

• All Direct and Indirect Functions

Personal qualities:  
 

Proactive

Multi-Tasking

Decision Making    

Leadership

Flexible in Working 

Time Management

Presentation Skills

Analytical

Required Skills & Experience  
 

Skills & Experience – Essential 

• Knowledge of SAP is must.
• Knowledge in SEZ laws preferred.
• Required Certifications and Experience 
• Knowledge of GST & Import procedure.

Skills & Experience - Desirable 

• Good hands-on experience on MS Excel
• Inventory Control
• Budget control Techniques
• Value stream mapping

 Functional Competencies

• Strategic Sourcing (B)
• Purchase Order Management (B)
• Cost Analysis (C)
• Contract Negotiation (C)
• Risk Management (B)
• Supplier Relationship Management (SRM) (B)
• Global Sourcing (B)

Behavioural Competencies

• Strategic Planning (C)
• Continuous Improvement (B)
• Ethics and Compliance (C)

Other Requirements:

Education:Graduation /Postgraduate in in any discipline

Languages:English, &  Hindi,

Other:8 to 10 years’ Working experience in Manufacturing organisation