Source to Pay - Procurement Operations - Analyst

Job Description :

Source to Pay - Procurement Operations - Analyst

About us

With over 200 brands sold in nearly 180 countries, Diageo is home to some of the world’s most iconic drinks. From Johnnie Walker and Guinness to Tanqueray, Smirnoff and Don Julio, we craft brands chosen for life’s moments — from everyday connections to landmark celebrations. 

Bring your talent, curiosity and ambition, and strive for your personal best alongside people who challenge, support and learn from each other. Together, as one outstanding team, we keep learning, improving and raising the bar for our brands, our business and each other. 

Join us and play your part in making life’s moments mean a little more. 

About the Function

Global Business Operations 

Global Business Operations keeps our business moving, connecting markets, streamlining processes and keeping everything running smoothly at scale. 

With teams across Bangalore, Budapest, Bogotá, Gurugram, and Manila, GBO delivers the essential services that support our day-to-day performance, from finance to operations and beyond. It’s a truly global environment, where collaboration across time zones and cultures is part of everyday life. 

You’ll gain exposure to different markets, build skills for the future and develop a broad understanding of how a business operates at scale. It’s a great place to learn, grow and see the bigger picture.

About the role

Ensure effective and efficient execution of the operational activities of Procurement Operations, such as supporting sourcing activities, negotiation, resolving operational procurement issues and act as an interface between Market Users, Suppliers, and the procurement community to support & simplify guided buying following set purchasing standards & policies.

PROCUREMENT OPERATIONS:

Role responsibilities:

• Strong team player with the ability to work effectively across functions to support guided buying to internal Diageo users
• Collaborate efficiently with the Category Procurement team to support standard sourcing as well as complex sourcing activities.
• Organize & conduct competitive sourcing requests through FairMarkit
• Perform sourcing activities, commercial negotiations & contract management (if applicable) for spend of no more than US $50k. Ensure delivery of financial and non-financial/compliance targets for the market. This includes but is not limited to providing market analyses, price / service-level benchmarking, sourcing events, supplier negotiations and ongoing supplier relationship management
• Embed best in class procurement category excellence capability and process, i.e. sourcing, contract management, risk and supplier performance management, as well as introducing supplier collaboration models with strategic suppliers.
• Provide comprehensive analysis on events conducted.
• Able to handle queries from suppliers & market stakeholders in supporting the procurement activity to run tenders.
• Manage & resolve BAU issues and queries as per SLA.
• Build, maintain, and foster a sustainable relationship with Key Stakeholders such as the Category Procurement team, Suppliers, and Market Users among others
• Review, analyze, and interpret various reports & drive global KPI improvements.
• Provide meaningful information on spend & buying patterns per category to the Category Procurement Team; and align with them to drive key strategic changes per category in order to reduce or optimize spend.
• Able to engage remotely and across time zones in collaborating with diverse cultures
• Identify opportunities to minimize operational & administrative activities for the Procurement team.
• Create & Maintain DTPs, Knowledge Management articles for procurement & users.
• Able to actively participate & conduct trainings on process updates & compliance
• Be the subject matter expert on tasks and activities performed under Procurement Operations (have extensive sourcing and negotiation skills, contract checking and management, project management, etc.)
• Be involved with the team in resolving critical/difficult issues and escalations.

Accounts Payable:

Role responsibilities:

• Ensure timely and accurate quality check of invoices, including online payment (OLP) requests and down payments (DP).

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• Quality checks are effective and evidenced by zero quality issues on Parked and blocked invoices

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• Invoices returned to vendor (RTV) are followed up to get replacement invoice meeting quality criteria and this is posted in a timely manner to forestall any impact on KPIs especially Payment to terms (PTT).

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• Assist in resolving supplier and business queries related to accounts payable and executing the control requirements.

Experience / skills required

Location and Skills:

• Must be willing to work onsite in the Diageo office in Tokyo, Japan

• Must have advanced to native level business Japanese and English language skills

• Experience in Procurement-related systems such as SAP, Coupa, FairMarkit, and PowerBi preferable

• Experience in processing and managing Accounts Payable-related tasks preferrable

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Flexibility is key to our success. Talk to us about what flexibility means to you, so that you’re supported to manage your wellbeing and balance your priorities from day one.

We recognise and value performance, offering our people a highly competitive Rewards and Benefits package including: 

Our purpose is crafting iconic drinks chosen for life’s moments. And it’s our people, with their different experiences, perspectives and talents, who make that possible. 

We value diversity in its broadest sense and want everyone to feel they can belong, contribute and strive for their personal best. You’ll work alongside people with different backgrounds, experiences and perspectives — challenging, supporting and learning from one another as one outstanding team. 

Together, we’re constantly learning and improving, combining the strength of our people, capabilities and iconic brands to raise the bar, grow and win. Wherever you join us, you’ll have the opportunity to contribute, make an impact and play your part in making life’s moments mean a little more.

Ready to bring your best? This could be your opportunity.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application. 

Recruitment Scam Warning 

Protecting candidates is very important to us. All communications regarding your application will come from an email address ending in @diageo.com. In our recruitment process, we'll never ask for money. 

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