System Completions Administrator

Wood is recruiting for a System Completions Administrator to join its UAE business unit focusing on providing administrative and coordination support to the Systems Completions Lead and the wider Commissioning and Start-Up team.
This role is a full-time on-site role in Dubai / Abu Dhabi, UAE with travel requirement.

#Wood #UAE #Abu Dhabi #System Completions Administrator

The role

This is an exciting opportunity for an experienced System Completions Administrator to join our UAE Business Unit.

Our Clients and Projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.

What we can offer:

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones

Job Objectives:

The Systems Completions Administrator is responsible for providing administrative and coordination support to the Systems Completions Lead and the wider Commissioning and Start-Up team. The role will ensure accurate management of systems completion data, documentation, certification records, and reporting within the project completions management system to support the successful handover of project systems from construction through commissioning and final acceptance.

Key Responsibilities:

Systems Completions Administration

• Maintain and administer the project's systems completions database and associated documentation.
• Support the implementation and maintenance of systems, subsystems, and turnover packages within the completions management system.
• Ensure all completions records are accurately entered, updated, and maintained.
• Track certification and completion status for construction, pre-commissioning, commissioning, and handover activities.
• Generate regular progress reports, dashboards, and status updates for project management and stakeholders.

Documentation & Data Management

• Manage completions dossiers and handover documentation.
• Ensure all project records are uploaded, controlled, and filed in accordance with project procedures.
• Verify completeness and accuracy of certificates, inspection records, punch lists, and test documentation.
• Coordinate document flow between construction, commissioning, engineering, quality, and client teams.
• Maintain version control and document integrity within project systems.

Coordination & Reporting

• Support the Systems Completions Lead with data analysis and reporting requirements.
• Coordinate with site teams in Basra to ensure timely receipt and processing of completion documentation.
• Prepare weekly and monthly completion metrics and KPI reports.
• Monitor outstanding actions, punch items, and documentation gaps, escalating issues where necessary.
• Participate in completions meetings and maintain action trackers.

Stakeholder Engagement

• Liaise with Construction, Quality, Engineering, Commissioning, and Project Controls teams.
• Support communication between the Abu Dhabi and Basra project offices.
• Assist in client and contractor reporting requirements related to system completions and handover readiness.

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• Diploma or bachelor’s degree in engineering, Business Administration, Information Management, or a related discipline.

Experience

• 3-5 years of experience in project administration, document control, systems completions, commissioning, or project support within the oil & gas, energy, petrochemical, EPC, or industrial sectors.
• Experience supporting large-scale capital projects through construction and commissioning phases.
• Familiarity with systems completions methodologies and turnover processes is preferred.

Technical Skills

• Experience with Systems Completions/Commissioning databases (e.g., Completion Management Systems, GoCompletions, ICAPS, Completions Management Software, or similar).
• Advanced Microsoft Excel skills.
• Proficiency in Microsoft Office Suite and document management systems.
• Strong data management, reporting, and analytical capabilities.
• Experience with Power BI reporting is advantageous.