NovartisTeam Coordinator
Novartis is hiring a Team Coordinator in Kyiv, Ukraine. Level rates it ; you can apply on Novartis.
Level's read on this job
- On Level's scale, this role is Little AI ●○○○: aI is not part of the work.
- The posting mentions SAP, Ariba and Vchasno among its tools and skills.
- Level classes it as a mid-level role.
- Novartis has 859 other open roles on Level.
- Posted within the past week.
AI in this role
Coordinate key business and administrative activities, supporting teams with contracts, procurement, and reporting.
Job Description Summary
The Team Coordinator ensures effective coordination of key business and administrative activities, supporting teams with contracts, procurement, reporting, document workflows, meetings, events, and logistics. The role works closely with cross-functional stakeholders to ensure smooth, timely, and compliant execution of operational processes.
Job Description
Key Responsibilities
- Support team members in planning and executing brand plans, programs, and promotional activities.
- Coordinate contracts and ensure timely collection, administration, and archiving of signed agreements.
- Prepare and submit reports accurately and on time.
- Process invoices and support vendor creation and maintenance in SAP, Ariba, and related systems.
- Create, track, and close Purchase Orders (POs).
- Manage document approval and signature workflows through the Vchasno electronic document management system.
- Collaborate with Legal and other stakeholders to maintain documentation and internal processes.
- Support the organization of meetings, events, travel arrangements, and other logistical activities.
- Track action items and provide administrative and operational support to the team.
What you'll bring:
Experience in team coordination, administration, project support, or a similar role.
Strong organizational skills and attention to detail.
Experience working with contracts, invoices, and procurement processes.
Knowledge of SAP, Ariba, or similar systems is an advantage.
Strong communication and stakeholder management skills.
Proficiency in Microsoft Office applications.
Skills Desired
Alteryx, Analytical Thinking, Brand Awareness, Business Networking, Digital Marketing, Marketing Communications (MarCom), Marketing Planning, Marketing Strategies, Media Campaigns, Process Documentation, Statistical AnalysisHow we rate this
Team Coordinator at Novartis rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Questions you could be asked
- Tell me about a project where coordination was part of your work. What did you do?
- Tell me about a project where procurement was part of your work. What did you do?
- Tell me about a project where contract administration was part of your work. What did you do?
- Tell me about a project where document management was part of your work. What did you do?
- Tell me about a project where logistics was part of your work. What did you do?
Adapt your resume
- List these exact terms on your resume: Coordination, Procurement, Contract Administration, Document Management, and Logistics. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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