Payroll & Administration Coordinator

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

CMA CGM is searching for a Payroll & Administration Specialist for a 15 month contract. One hybrid position, three missions: accurate payroll, smooth office operations, and smooth training coordination - do you have payroll experience and are interested in the challenge? we look forward to hearing from you...

NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.

POSITION SUMMARY

In this hybrid role, the Payroll & Administration Specialist is responsible for processing the Canadian payroll with the ADP Service provider Team while ensuring reliable day-to-day office administration and support for the coordination of training.

RESPONSIBILITIES

1. Payroll 

Payroll review and validation:

• Accountable for full cycle of bi-weekly and year-end payroll processing in conjunction with the ADP payroll service team
• Process all employee actions in the payroll system: new, term and changes, while ensuring 100% accuracy and adherence to both legislation and internal policy
• Validate salaries, taxable benefits, statutory deductions, garnishments where applicable, and other authorized deductions.
• Coordinate corrections and escalations with the third-party payroll provider and U.S. counterparts.
• Maintain a documented control checklist and evidence of completed payroll reviews.

Compliance, reporting and employee support:

• Support payroll reconciliations, year-end activities, audits and statutory reporting.
• Maintain accurate, confidential payroll  records.
• Respond to employee questions resolve issues.
• Identify recurring errors, recommend controls and document process improvements

2. Office administration

Office operations and facilities: 

• Manage office supplies, inventory and routine purchasing in the online payment system.
• Coordinate maintenance requests, workspace needs, vendors and building contacts.

• Help maintain safe, clean, functional and professional common areas such as kitchen, boardrooms, etc
• Provide administrative support for onboarding and other employee-facing activities: Laptop set up, workspace, cell phones, business cards, email distribution lists
• Coordinate office notices, employee communications and administrative records.
• Coordinate meetings, rooms, documents, invoices and vendor follow-up as required.

Office events:

• Coordinate office events, celebrations, social committee and employee engagement activities: catering, event logistics, budget tracking.
• Prepare and publish all employee event postings on the company intranet.

3. Training & Development Coordination

• In partnership with Human Resources, coordinate local training activities with internal and external stakeholders
• Follow up with employees for mandatory training
• Maintain accurate and up to date training records and reports locally and in the system

Other responsibilities as required

QUALIFICATIONS

NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.

Education:

• University degree required
• payroll certification an asset

Experience:

• Proven experience in payroll & office administration
• Min 1 year ADP experience (WFN "Workforce Now" an asset)

Skills:

• Exceptional organizational skills and the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills, fluent in English and French.
• Proficient in Microsoft Office, with strong Excel skills.
• Proactive, with the ability to multitask and prioritize tasks.
• Flexibility to adapt to changing priorities while maintaining attention to detail.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Come along on CMA CGM’s adventure !