Senior Contracts Specialist

Description

About the role:

This role is responsible for drafting, reviewing, and managing contracts to ensure compliance with company policies and legal standards. Also, responsible to support cross-functional teams, conduct risk assessments and contribute to the continuous improvement of contract management processes.

Accountabilities:

• Draft, review, and edit contracts using the contract management/builder system and/or Oracle ERP to ensure alignment with legal, regulatory, and operational standards.

• Edit live contracts to incorporate new legal advice, operational changes, or stakeholder feedback, ensuring version control and audit readiness.

• Conduct risk assessments for high-impact scopes such as IT systems affecting passenger experience or safety equipment with regulatory implications.

• Recommend mitigation strategies to user departments, especially for contracts involving critical airport infrastructure like baggage handling systems, airfield maintenance, and security systems.

• Coordinate with Legal, Finance, and Procurement to resolve contract-related inquiries and ensure smooth execution.

• Support QR initiatives such as ERP Transformation Program and the Target Operating Model (TOM), contributing to strategic contracts and procurement transformation and contract governance.

• Analyze existing contracts for completeness, accuracy, and compliance, particularly in categories with high airport-specific spend like FM, Security, and Construction.

• Perform quality assurance reviews before execution to maintain consistency with MATAR’s standards and regulatory obligations.

• Monitor documentation for contracts in major categories such as FM, IT, and Security to avoid delays in execution or renewals.

• Generate reports on expiring agreements and coordinate with stakeholders for timely renewal or closure.

• Assist line manager in negotiations with vendors and clients to finalize contracts that favor QR’s operational and financial interests.

• Develop and update standard agreements and templates in collaboration with the Contracts Manager and QR Legal.

• Facilitate contract renewals and extensions using standardized formats to streamline workflows and reduce cycle times.

• Incorporate industry best practices and escalate complex issues to the Contracts Manager for resolution.

• Perform other department duties related to his / her position as directed by the Head of the Department.

Qualification

About you:

• High School Qualification /Vocational Qualification/ Diploma with minimum7 years of job-related experience.

• Bachelor's Degree or Equivalent with Minimum 6 years of job - related experience.

Essential

• Experience in contracts preparation and administration
• Knowledge and experience of procurement process and procedure.
• Proficiency in Contracts Management Software.
• Ability to identify and address contract compliance issues.
• Command of English language.
• Financial acumen
• Attention to detail.

Preferred

• Experience working in cross-functional teams (e.g., legal, finance, procurement).

• Familiarity with contract negotiation techniques and vendor/client engagement.

• Knowledge of relevant laws and regulations affecting contract terms.

• Ability to analyze and improve contract management processes.