Sr. Payroll Specialist

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit klaviyo.com/careers to see how we empower creators to own their own destiny.

📍Location: Dublin, Ireland | Hybrid (3 days per week in office)

About the Role

We’re looking for an experienced Senior Payroll Specialist to join our Global Payroll team and help deliver accurate, compliant, and efficient payroll across our growing international footprint.This role will have  primary responsibility for UK & Ireland payroll, while supporting additional EMEA and APAC countries through our global partners. Beyond day-to-day payroll delivery, we're looking for someone who brings strong payroll expertise, takes ownership, proactively identifies risks, and enjoys finding better ways of working.

You'll work closely with our International Payroll Lead and cross-functional partners to strengthen payroll controls, standardize processes, and support automation initiatives as we continue to scale our global operations.

What You’ll Do

Payroll Operations & Compliance

• Own end-to-end payroll processing for the UK and Ireland, ensuring accurate and timely delivery.
• Support payroll review and coordination across additional countries, including France, Germany, Switzerland, Singapore, and Australia, as assigned.
• Review payroll inputs, calculations, variances, and final outputs to ensure accuracy and compliance.
• Partner with CloudPay and local payroll providers to resolve discrepancies and manage payroll-related issues.
• Support statutory reporting, tax compliance, and month-end and year-end payroll requirements.

Controls & Operational Excellence

• Perform payroll reconciliations, validation checks, and documented controls.
• Maintain accurate payroll records and audit-ready documentation.
• Develop and maintain payroll SOPs, calendars, checklists, and country-specific process documentation.
• Identify payroll risks, raise concerns proactively, and recommend solutions.
• Support cross-training and backup coverage to ensure business continuity.

Process Improvement & Automation

• Identify opportunities to simplify manual processes and improve payroll accuracy and efficiency.
• Support automation initiatives using Workday, CloudPay, AI, and other available tools.
• Help standardize payroll processes and controls across countries.
• Participate in system enhancements, integrations, testing, and payroll-related projects.

Cross-Functional Partnership

• Work closely with People Operations, Benefits, People Tech, Finance, and other internal partners.
• Provide clear and timely communication on payroll matters, deadlines, risks, and resolutions.
• Partner with the International Payroll Lead to support operational priorities and continuous improvement.
• Contribute to a collaborative team environment through knowledge sharing and process improvements.

What We’re Looking For

• 5+ years of progressive payroll experience, ideally within a multinational organization.
• Strong hands-on UK and Ireland payroll experience is essential.
• Experience managing payroll across multiple countries and working with third-party payroll providers.
• Strong understanding of payroll compliance, statutory reporting, reconciliations, and controls.
• Experience with Workday and CloudPay or comparable HRIS and global payroll platforms.
• Ability to independently manage payroll deadlines, investigate discrepancies, and resolve complex payroll issues.
• Strong organizational skills with the ability to balance competing priorities.
• Proactive mindset with a focus on process improvements and operational efficiency.
• Strong communication skills and the ability to collaborate effectively across teams and regions.
• Comfortable working in a changing environment and taking ownership of assigned responsibilities.

Nice to Have

• Payroll experience in France, Germany, Switzerland, Singapore, or Australia.
• Experience supporting payroll implementations, integrations, or transformation projects.
• Experience developing payroll SOPs, controls, and standardized processes.
• Familiarity with automation, AI tools, or data analytics within payroll operations.
• Experience supporting internal or external payroll audits.

Why Join

• Be part of a growing Global Payroll team supporting an expanding international business.
• Take ownership of key international payroll operations while working alongside experienced payroll professionals.
• Help shape how we improve and scale our global payroll processes.
• Work with modern payroll technology and contribute to automation and innovation.
• Build your expertise across multiple countries and develop your career within a collaborative global team.

Our salary range reflects the cost of labour in the country where the job post is advertised. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location.

In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. 

Your recruiter can provide more details about the specific salary/OTE  range for your preferred location during the hiring process.

This role may require up to 10% travel for purposes such as new hire onboarding, client or partner work if applicable, team meetings, and industry events. Travel is coordinated in advance.

Get to Know Klaviyo

We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.

AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. 

By participating in Klaviyo’s interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.