Travel & Expenses Analyst (german speaker)

Job Description:

We are now looking for an T&E Analyst to join our team in Lisbon!

The T&E Analyst supports the day-to-day operations of the company’s travel and expense function. This role focuses on reviewing expense submissions by monitoring policy and tax compliance, assisting employees with expense reimbursement queries and T&E Management in projects and continuous improvement initiatives

Key Responsibilities

Expense Processing & Support

• Perform audits on travel and non-travel related expenses according to local tax laws and

legal requirements and in line with company directives 

• Verify that incoming expense reports in the T&E software (SAP Concur, KDS/Neo or other) follows accurate receipt documentation, itemization, and correct expense coding
• Learn and understand local tax laws and Airbus regulations to ensure compliance of the audited expenses with company Policies 
• Serve as backup contact for employee inquiries regarding expense submission, card usage, reimbursement status, resubmission of rejected expenses and policy guidelines

Reconciliation & Compliance

• Support first-level Internal Control checks 
• Monitor policy exception flags, follow up on suspicious spending patterns and escalate potential non-compliance or fraudulent activity to senior analysts or management

Data & Operational Support

• Extract basic T&E reporting metrics (e.g., reimbursement time, missing receipt usage, rejection rate) to help track department KPIs
• Help maintain documentation for internal guidelines, FAQs, and system setup guides

Qualifications

• Education & Experience: Bachelor’s degree in Finance, Accounting, Business Administration, or 1–2 years of relevant experience in finance support functions or customer support.
• Systems Exposure: Familiarity with modern expense tools (SAP Concur, KDS/Neo) and general ERP software is a plus.
• Skills: 
  • Strong attention to detail
  • Excellent customer service skills
  • Proficiency in Google Workspace (Mail, Sheet, Doc, Slides)
  • Good language skills in English and German (mandatory)
  • Resistance to stress and an easy-going personality
  • Autonomy, proactiveness and capacity to take initiatives
  • Strong commitment to learn, develop, grow and build a career inside T&E

Benefits - what’s in it for you

• An intense and exciting onboarding experience
• A hybrid working model, allowing you to combine onsite and offsite work.
• An international and diverse work atmosphere
• A knowledgeable, high achieving, experienced and fun team
• Diverse career opportunities within Airbus European core countries or in other regions around the world.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.